Rentlica

Car rental software, end to end

What Rentlica ships today

Platform modules and counter workflows from v1.3.0 — listed in patch notes, not a wish list.

Rental fleet management built for scale

From a handful of hire cars to thousands: categorise, document, price, and service every vehicle in your rent-a-car fleet with zero data drift.

  • VIN, plate, odometer, fuel, and transmission tracking
  • Vehicle document compliance with expiry reminders
  • Live fleet status and non-revenue activity blocks
  • Category-based pricing and availability rules
  • Service history, costs, and assignee timeline
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platform.fleetlive
LJ-1842-AMAvailable
LJ-2381-BCAvailable
LJ-3015-RQAvailable
LJ-4102-FXAvailable

A reservations engine that never double-books a hire car

Purpose-built availability logic keeps car rental reservations conflict-free across every branch and booking channel.

  • Live availability with buffer and turnaround logic
  • Structured check-out and check-in handovers
  • Add-ons, coverage, and dynamic pricing
  • Status pipeline from quote to on-rent to completed
  • Self-service edits with full audit trail
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platform.bookingslive

Paperless car rental agreements

Configurable templates generate hire contracts that are signed, stored, and searchable in seconds.

  • Custom clauses per category or location
  • Agreements, with versioning
  • Damage reports, activity logs
  • One-click PDF export for your records
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platform.agreementslive
Signed

Locations, hours, and staff - without the spreadsheet

Model your real-world operation: branches, opening hours, coverage areas, and who runs each one.

  • Unlimited pickup and drop-off points
  • Per-location hours and capacity limits
  • Role-based staff permissions (Admin, Manager, Agent)
  • Coverage zones and fees per location
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platform.locationslive

Analytics that answer the right questions

Know your fleet utilization, revenue per vehicle, and maintenance load - without exporting a single CSV.

  • Utilization and idle time per vehicle
  • Operational reports: downtime and turnaround
  • Revenue trends across locations
  • Booking funnel, cancellations, and no-shows
  • Agent-assisted insights that spot anomalies
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platform.analyticslive

An API first-class citizens can actually build on

Every screen in Rentlica is powered by the same public REST API and webhooks you get access to.

  • Clerk-authenticated, versioned endpoints
  • Webhooks for bookings, vehicles, agreements
  • OpenAPI spec and interactive docs
  • Rate limits and audit logs included
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platform.apilive
POST /api/v1/bookings
Authorization: Bearer sk_live_...

{
  "vehicleId": "veh_01HX...",
  "pickupAt": "2026-05-12T09:00Z",
  "dropoffAt": "2026-05-18T17:00Z",
  "locationId": "loc_01HX..."
}

Broker connectivity without a middleware tax

Rentlica is the OTA supplier server — brokers pull availability and push bookings over standard OpenTravel XML.

  • Rentalcars, CarTrawler, Discover Cars, and more
  • Per-partner endpoint, credentials, and IP allowlist
  • Location and ACRISS class mapping wizard
  • Built-in connection test and activity logs
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platform.partnerChannelslive
Rentalcars
Live12 locs
CarTrawler
Test8 locs
Discover Cars
Live5 locs

Daily operations

Built for the counter, not just the back office

These tools cover the hire cycle your front desk lives in every day — the steps between a confirmed booking and keys back on the hook.

Structured check-out and check-in

Capture the vehicle state when it leaves and when it returns. Odometer, fuel level, cleanliness, equipment checklist, and notes — with a side-by-side comparison after check-in.

  • Daily operations board for today's pick-ups, drop-offs, and overdue returns
  • Check-out moves the booking to on-rent and updates vehicle mileage
  • Check-in closes the rental and flags fuel or cleanliness issues
  • Mark no-shows without tying up fleet availability
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operations.handoverlive
Check-out48,210 km · Full · Clean
On rentIN_PROGRESS
Check-in48,892 km · 3/4 · Acceptable

Fleet status and non-revenue blocks

Know where every vehicle stands right now. Block cars for workshop, cleaning, transfer, or damage repair so they disappear from availability until you release them.

  • Live status board filtered by location and state
  • Activity log of past and open non-revenue blocks
  • Conflict warnings when a block overlaps existing bookings
  • Status derived from rentals and activities — no manual drift
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operations.fleetStatuslive
Available12
On rent8
In service2
Preparing1

Customers as first-class records

Stop retyping the same renter on every booking. Company-scoped customer profiles hold contact details, licence data, notes, and full rental history.

  • Find or match customers by email when creating bookings
  • Licence expiry and blocked-customer warnings at handover
  • Rental history and stats on every profile
  • Block repeat offenders with a reason managers can see
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operations.customerslive

Ana Kovač

6 rentals · licence valid

Marko Horvat

2 rentals · repeat customer

Fleet timeline with drag-to-assign

Plan the week on a Gantt-style board: vehicles as rows, days as columns, bookings as bars. Drag unassigned reservations onto a vehicle to assign them.

  • See overlapping bookings and open service blocks at a glance
  • Unassigned booking queue for reservations waiting on a car
  • Filter by location and search by plate or vehicle name
  • Server-side conflict checks before a reassignment sticks
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operations.fleetTimelinelive
Golf · LJ-1842
Clio · LJ-2381
Transit · LJ-3015

Vehicle documents and compliance

Registration, insurance, inspection, lease, and tax paperwork — each with validity dates and a fleet-wide compliance summary.

  • Valid, expiring, expired, and missing expiry states
  • Filter by document type and compliance status
  • Attach reference numbers, issuers, and file links
  • Per-vehicle document history in one table
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operations.vehicleDocumentslive
RegistrationValid
InsuranceExpiring soon
InspectionValid

Operational reports for fleet owners

Answer utilisation, downtime, and turnaround questions without exporting spreadsheets. Pick a date range and location, then export CSV when you need to share.

  • Fleet utilisation: rented, blocked, and idle days per vehicle
  • Downtime breakdown by reason and by vehicle
  • Rental turnaround: distance, late returns, fuel and cleaning flags
  • Complements existing booking and agent insight dashboards
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operations.operationalReportslive

Ready to modernise your car rental operation?

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